Active stageReceived
Data
OwnershipRules
Document generation from validated data
← Situation register04 / 08
PDF · QR · VerificationCertification & Documents
Certificates and official documents generated from the case and verifiable with a simple code.
TriggerReceived
01 · Starting point
At the end of a journey, the organisation must issue an official document, retrieve it later and allow a third party to verify its authenticity.
02 · The workflow
Every handoff becomes visible. Every responsibility, explicit.
Explore the scenario stage by stage. The workflow below is an example; your statuses, roles and rules will replace it during scoping.
Workflow register · Certification & DocumentsStage 01 / 04
Ownership matrix
RoleDataTemplateGenerationVerification
RulesOwner of Data, state ReceivedNot responsibleOwner of Generation, state DocumentedNot responsible
IssuerNot responsibleOwner of Template, state CheckedNot responsibleNot responsible
VerifierNot responsibleNot responsibleNot responsibleOwner of Verification, state Closed
03 · The rules
The workflow moves forward by rules, not by habit.
Every condition triggers a precise consequence and leaves a trace. These examples will be replaced by your business rules.
- R-01
A document is generated only when the case status allows it.
Automatic executionAudit trail retained - R-02
Every re-issue is recorded with its reason.
Automatic executionAudit trail retained
04 · The delivered system
An operational system, not a mock-up left for you to finish.
Configuration04
- 01Document templates
- 02Issuing conditions
- 03Verification page
- 04Archiving rules
Deliverables03
- 01PDF generator
- 02Public verification page
- 03Traceable archive
Delivered system✓
Every issued document carries an identifier, a QR code and a verification page, and remains attached to the case history.
Ready to operate
Related reference · In production
KAFAA Programme
National skills certification programme
A national programme that receives applications, checks eligibility, assesses candidates at several levels and issues a verifiable certificate. Candidates, partner entities, assessors and programme administrators all take part.
Read the delivered systemYour version
Networks & PartnersOffices · Branches · DelegationsYour people, documents and thresholds. Describe the workflow as it exists today.